Many businesses in Glasgow, Edinburgh and the rest of Scotland are not making the most of their Office 365 subscription causing wasted time and costs using other applications and services. Riverbank Solar offer IT support to business all over Glasgow, Edinburgh, Aberdeen and the rest of Scotland and are at the forefront of supporting Office 365 and helping your business get the most out of it.

Here are out 5 top tips that will enhance your office 365 experience and make sure you get the most out of it

  1. Make a creative presentation using Sway

is a presentation creation tool. While PowerPoint does the job, Sway allows you to generate a more creative presentation in a super efficient way. It’s integrated with Bing, YouTube, Twitter, OneDrive…the list goes on. This means that both image and video integration and insertion into presentations is that much easier. Say goodbye to boring and bland and hello to grand!

  1. Take advantage of anywhere/anytime access

In today’s age, it seem like everyone is constantly rushing to get somewhere. Luckily, with Office 365 mobile application rollouts, work on the go is now possible (and even convenient). These mobile apps are available to download for your Android, iPhone, iPad, tablet, etc. However, it’s important to note that the option to download some apps is dependent upon your subscription. Certain apps are only accessible for personal users, and the same goes for business users. Once you have downloaded the app, all you need is an internet connection, and you are free to use your mobile apps.

  1. Sign the dotted line

It’s official: DocuSign and Microsoft have teamed up to make signing documents online easier than ever. This feature is available for all Office 365 users, as long as you configure DocuSign with your Office 365 account. Once the configuration is complete, you can simply select the correct signature and add it to all the necessary places. Finally, no more nightmarish “draw your own” signatures!

  1. Save your doc anywhere

Having access to your files is easier than ever now since Office 2016 is fully capable of syncing with OneDrive and SharePoint. The process of saving them to the cloud is very straightforward. All you need to do is click ‘Save’ as you normally would, and there will be an option to upload to OneDrive and SharePoint. You can then decide where you want your document to be uploaded to, and voila! Your document is accessible from virtually anywhere. On the flipside, if your file originated in the cloud, you also have the option to download it to your desktop. Talk about convenient.

  1. Use shareable links

We’re accustomed to attaching files to emails, which can become cumbersome. Office 365 has an improved option. Once you have files uploaded to your account, they are saved in Microsoft’s cloud. Each document is assigned its own unique URL, which can be used for sharing. The sharing process is fairly simple:

Clicking ‘Share+’ will pop up the list of shareable links that you can choose from.
You can assign collaborators certain roles/privileges to edit or view the document attached to the link.
You can even share with people outside of your company as long as you choose the ‘No sign-in required’ option.
Once you become acquainted with this, you’ll find that it’s effortless in comparison to the mundane search-and-attach process we are accustomed to. Happy sharing!

And there you have it. With just a few simple configurations and experimentation with new features, you can set yourself up for a fulfilling Office 365 experience.

If your business in based in Glasgow, Edinburgh or anywhere else in Scotland and would like to check you are getting the most of your office 365 subscription then contact us for a FREE IT AUDIT or call 0141 474 1995